Too much time on things that feel below your level
The tasks that fill your week aren't always the tasks that should. Repetitive, low-judgment work tends to expand to fill available time — at the expense of work that actually requires you.
AI Automation
AI Work Audit
Get back the hours you didn't know you were losing.
Task Mapping
AI Opportunity Identification
Process Design
Tool Recommendations
Automation Setup
Task Mapping
AI Opportunity Identification
Process Design
Tool Recommendations
Automation Setup
Task Mapping
AI Opportunity Identification
Process Design
Tool Recommendations
Automation Setup
Why it matters
Most teams are doing work that shouldn't require people.
Not because the work doesn't matter. Because it's repetitive, predictable, and exactly the kind of thing AI handles well. The hours spent on manual reporting, formatting, chasing approvals, rewriting the same kinds of messages — they add up. And they come out of the time that actually moves things forward.
You know AI could help, but not specifically where
Access to tools isn't the problem. Knowing exactly where, in your team's actual day-to-day, they'll make a difference — and how to set them up in a way that sticks — is.
Everyone's doing things differently, or not at all
When AI adoption is left to individuals, you get inconsistency. Some people use it constantly, some never. Work varies in quality and nothing can be handed off reliably.
You're growing and can't keep up without adding headcount
The answer to more work isn't always more people. Often it's removing the work that shouldn't be done by people in the first place.
The gap isn't knowing that AI exists. It's knowing specifically where it fits in your team's work — and setting it up in a way that actually gets used.
Workshop
Time Audit Workshop
A 2–3 hour facilitated session for up to 6 people, in-person or remote. We map your team's tasks, identify the strongest AI and automation opportunities, and rank them by impact. Delivered with a "Time Back" report — a prioritized list of opportunities with tool recommendations and an implementation order you can act on immediately.¥200,000
Implementation
AI Implementation
For teams ready to act on the opportunities. We set up the automations, working structures, and tool environments — using your preferred platform or our current recommendation — so your team can actually use them.Scoped and quoted after the workshop. From ¥500,000.
Enterprise
Enterprise
Running a larger team, or rolling this out across departments? We scope enterprise engagements separately. Get in touch to talk through what makes sense for your organization.
We start with people, not tools
Most AI adoption fails because it starts with the technology. We use design thinking to start with your team's actual work — what people do, how they feel about it, where the friction is. That changes what we find.
Tool-agnostic
We're not selling software. We recommend whatever actually fits your team's work and technical comfort level, and that recommendation might change as the landscape evolves.
We use AI to build real things
Skydea builds its own products alongside client work. AI is part of how we work, not something we advise on from a distance. That shapes how we evaluate what's actually worth automating.
A deliverable you can act on
The workshop ends with a report, not a conversation. A ranked list of opportunities, specific tool recommendations, and an implementation order — something your team can use whether you work with us further or not.
Real numbers
What recovered time is actually worth.
These are real examples from our own work. The figures use average salaries as a reference — your situation will vary, but the pattern holds.
Proposal writing
Account Manager (~$75k/year → ~$39/hr)
Before
~40 hours per proposal, spread across a week
After
2–3 hours: structured input + review of an AI-assisted draft
Time saved
~ 37 hours per proposal
Monthly estimate
~ $2,900 /month at 2 proposals/month
SOW / contract filling
Admin / Operations (~$45k/year → ~$23/hr)
Before
1–2 hours per contract
After
15–30 minutes with review
Time saved
~ 1 hour per contract
Monthly estimate
~ $260–520 /month at 10–20 contracts/month
The savings here are modest in dollar terms. The real value is removing the mental load — less dread, fewer errors, and the certainty it was done right.
Meeting notes & action items
Project Coordinator (~$55k/year → ~$29/hr)
Before
40–45 min per meeting to write up notes and action items
After
5–10 min to review and send an AI-generated summary
Time saved
~ 30 min per meeting
Monthly estimate
~ $460 /month at 8 meetings/week
Small per meeting, but it also changes how you show up — less mental load during the meeting itself, because you're not the person responsible for capturing everything.
Built with AI
We use it ourselves.
How the workshop works
We start with your work, not with the technology.
Map
Everyone on the team lists the tasks that fill their week: what they do, how often, how long it takes, how much judgment it requires. Not abstract — specific.
Find
We identify which tasks are strong candidates for AI or automation. Some are obvious. Some aren't — we've found opportunities in places people hadn't thought to look.
Prioritize
We rank by time recovered versus effort to implement, so you know where to start. Not everything needs to be done immediately, and not everything is worth doing at all.
Looking for help on a project?
Tell us what you're building. We reply within 3 business days to set up a free 30-minute call.
FAQs
The people who do the work — not just leadership. The most useful task maps come from the people actually doing the tasks. We recommend including a mix of roles if possible, up to 6 participants.
Have more questions? We're happy to talk through your situation before you commit to anything.